General Ledger

The General Ledger account codes can be configured to accommodate simple or complex account structures.  This is accomplished by using up to 50 alphanumeric characters, containing up to six distinct segments.  The actual account code reference for each item in the Chart of Accounts can be any segment.

The General Ledger is linked to the sub ledgers - Debtors, Creditors and Inventory via the classifications for each module. All transactions that are activated with dollar values update the General Ledger.

There are two major types of journals:

• Internal - where the journal is generated from within the General Ledger module i.e. General Journals, repeating or Template journals and Pending journals
• External - where the journal set is created from transactions in external modules e.g. creditor invoice from the Creditor module, stock transfer from Inventory

There is no processing procedure as such for the period end for the General Ledger.  The field Locked in the Setup configuration form for the ledger controls which postings are accepted to a period by the ledger.

• Open - allows postings to the ledger from all modules
• External Locked - will only accept postings from the ledger.  Postings from the other modules e.g. purchase invoicing are excluded
• Global Locked - does not accept any postings

JIWA 7 allows 2 years to be open and posted to.  When the third year is to be posted to, a roll over MUST BE performed.  Any undistributed profits or losses should be posted before the roll over if required and a back up must be done.  All users must be logged out of the system for the roll over to be performed.  Once a year has been rolled transactions cannot be posted to that year.

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