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general ledger system configuration

Masking of the General Ledger for sales branches and inventory warehousing is setup in this tab. The ability of the system to save errored sets (for posting at a later date) and change BAS codes on committed journals is maintained in this tab.

IDKey	Default	Description
NumberFormat	#,##0.00; (#,##0.00)	Number format for monetary values.
SaveZero Transactions	No	Create a journal set from an external form (e.g. purchase orders, stock transfers) where the dollar value of the journal is 0.00.
BranchSegNo		General ledger account number segment applicable to branching. A ledger mask is applied over the Profit & Loss accounts in the journal(s) created by Sales Order Processing. This setting works in conjunction with the setting BranchInvoicing in Invoicing.The Branch descriptions and ledger masking details are set up in System, Branch Config. Example: Branch Segment = 3 (i.e. the third segment of the account code) Cost of Goods account = 2500-100-00 Sales account = 2014-100-00 Melbourne Branch = 03 Debit Cost of Goods 2500-100-03 Credit Sales Account 2014-100-03
WarehouseSegNo		General ledger account number segment applicable to warehousing. Warehouse masking is applied over the Balance Sheet accounts for purchase orders, receival slips, purchase invoicing, stock and warehouse transfers, stock takes and Sales Order Processing. It is also applied over the Profit & Loss accounts during Sales Order Processing. Details are set up in Inventory, Control Maintenance, Warehouse Maintenance. Example: Warehouse Segment = 2 (i.e. the second segment of the account code) Inventory Account = 6200-000-00 Melbourne Warehouse = 300 Stock Transfer into Melbourne Warehouse Debit Inventory 6200-300-00 Credit Write On (no masking) Sales out of Melbourne Warehouse for the Melbourne Branch Cost of Goods account = 2500-100-00 Sales account = 2014-100-00 Melbourne Branch = 03 Debit Cost of Goods 2500-300-03 Credit Sales Account 2014-300-03 Credit Inventory 6200-300-00
TransCode1	Job No	Transaction code descriptions for ledger allocation from a search window in the journal screen. The title of this field is editable. Details are set up in General Ledger, Control Maintenance, Maintain Transaction Jobs.
TransCode2	Group No	Transaction code descriptions for ledger allocation from a search window in the journal screen. The title of this field is editable. Details are set up in General Ledger, Control Maintenance, Maintain Transaction Groups.
Staff Code	Manager	Allows selection of a Staff code from the Staff Table.
SaveErroredSets	No	Controls whether journals to be saved from external forms (e.g. purchase orders) are done so without checking for data validity. This can result in errored journal sets. Where the setting is unticked, a message displays detailing the error and will not activate until the error has been corrected. E.g. - Period Lock for Year 2005, Date 23/05/2006, Period 11 May 06.
WarnWhenErrored SetsExist	Yes	Display a message when loading General Journals where errored journal sets exist in the database.
AllowBasCode Change	No	Permit the BAS code ONLY to be changed on posted journals where the ledger period is NOT Globally locked.
AllowClearing AcrossPeriod	No	Where this setting is unticked, clearing General Ledger transactions is limited to only clearing transactions in the login month. Where this is yes, multiple clearing across different General Ledger periods is permitted.
SuppressCreation OfParent Accounts	No	Do not allow creation of General Ledger Parent Accounts automatically.

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