recording payments on a sales order

When cash or credit card details are received at the time of sale they can be recorded in the Payments tab of the sales order.  Jiwa also provides integration with the Verisign Payflow Pro credit card payment gateway. The client will need to sign up for an account.  

Processing the sales order creates or updates a Cash Receipts batch with the payment information.  Activating the receipts batch then updates the debtor and General Ledger.  

Processing a sales order from the menu allows you to process the payments separately from the sales order by ticking the checkbox Process Payments Only.

System settings under Invoicing that impact what is posted when and where are as follows:

• BatchGrouping - three options  
• Normal - no grouping; or
• Group within warehouse - receipt batches are created by warehouse and sales orders with payments processed that day for various warehouses are appended to each relevant batch until activated.  The batch description includes referencing to the warehouse; or
• Group within branch - receipt batches are created by branch and sales order processed that day for the various branches are appended to the relevant batches until activated.  The batch description includes referencing to the branch
• PostTendered
• Yes - posts the amount entered in the Payments grid regardless of the value of the sales order
• No - where payment exceeds the delivered value, calculates the difference as Change Due
• BuildPaymentReferenceFromDebtor - inserts the banking details from debtor Financial form tab into sales order Payments tab in Other grid when entering payments
• UsePaymentTypeBankAccounts - create the Cash Receipt batch for the bank account attached to the payment type
• ApplyWarehouseMaskToBankAccounts - mask the bank account for the payment with the warehouse mask when processing sales order payments
• WarnWhenCCPaymentExceedsOrderValue - warns when recording a credit card payment if payment total exceeds order total

Payments can be entered directly into the Payments tab of the current unprocessed snapshot of a sales order or into the POS popup screen accessed from the Record menu provided it has been added to the menu.  The Process button in each payment line must be ticked for the payment to be updated into a Cash Receipts batch. This updating happens when the sales order is processed. Processing can be limited to processing Payments Only when run from the menu.  The specific payment types are entered into the Maintain Payments Type form.

Maintaining Payment Types

Recording Payments with a Sales Order

Adding POS Popup to the Menu

Using the POS Popup

Automatic Credit Card Verification

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