ARCHIVING Overview

Archiving is a function in JIWA that can be found under the Systems Menu in JIWA. It is used to summarise Creditor and Debtor transactions into one transaction for debits and credits over a specified date period. It is also used to archive sales orders that have been fully paid and sales order credit notes that have been allocated. Archiving for sales orders removes the sales order after placing the equivalent records into the SO_SalesHistory table.

A debtor or creditor transaction is eligible for archiving if:

• The transaction is dated on or before the date selected for the compression
• Both the invoice and the credit are fully allocated
• Both the invoice and the credit are aged out

The Archiving module consists of the following forms:

• Archiving Maintenance is used to run the archiving process
• Archiving Provider is used to define which filters will be available in the archiving process

Steps

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