Cheque Payment Form Defined 

The batch number is automatically created on saving.  The next available number from the System System Numbers CR BatchPaymentNo is used.

If this option is ticked all the payments will be made out of this bank account.

Defaults to the system login date but can be changed.

Defaults to the system login date and can be changed, this date is recorded as the transaction date in the Creditors Maintenance Transactions tab.

Define the selection criteria to determine which invoices will be returned to the grid can be selected in a number of select operations – e.g.

•  Select one specific creditor and press Select
•  Another criteria range – e.g. another creditor and press Select
•  Repeat until all creditor to be paid are displayed in the grid

Select the first and last Creditor Account to be included in the cheque payment batch.

Select a from and to Classification thus limiting the Creditors that will be displayed on the grid.

Select a bank account range which will list the Creditors that have been linked to the selected bank account which is set up  Creditors Maintenance Financials Ledger Accounts tab Creditor Sourced Payments.

To Limit the Creditors being displayed on the grid to a particular payment type which has been setup in Creditors Maintenance Financials General tab.

Display the Creditors that have invoices with a due date that falls within the selected range.

Select this option to create an ABA file to be sent to the bank for processing the payment.

Select this option to pay by cheque.

Tick this option to have one Cheque to pay all invoices selected for payment. i.e. for paying Head Office and Branch accounts.

 The next available number is setup in Cheque Payments Record Set Bank Details, this number can be changed if required.

Clicking the  button displays the outstanding accounts that meet the selection criteria.

The column headings that are displayed are managed by the Manage Columns option. Double right mouse click on the grid headings and tick the required columns.  The position where they will appear on the form can also be changed by selecting the required field and clicking move up or move down.

Displays the general ledger creditors control account, the account cannot be changed.

Creditor account to be included in the payment.

Date of the creditors invoice.

Calculated due date according to the terms setup in Creditors ¨ Maintenance ¨ Credit tab.

Creditors Invoice number.

Foreign currency pertaining to the creditor, setup in Creditors ¨ Maintenance ¨ Financial ¨ General tab.  If the creditor is not a FX creditor the column will be blank.

The original value of the invoice in the relevant currency for the creditor. FX creditors the invoice value will be in the relevant foreign currency.  Non FX creditors the invoice value will be in the local currency.

Sub total of all the invoices in the Original Invoice Foreign Amount column for a particular creditor, in the relevant currency for that creditor.  

The amount to be paid and allocated to the invoice in the currency pertaining to the creditor.

Sub total of all the allocated amounts in the Foreign Currency Allocated Amount column for the particular creditor in the relevant currency.

The amount outstanding in the relevant foreign currency after the payment has been deducted from the invoice.

Sub total of all the Outstanding Foreign Amount column amounts for the particular creditor in the relevant  currency.

The value of the original invoice in the local currency.

Sub total of all the Original Invoice Amount column amounts for the particular creditor in the local currency.

The amount to be paid and allocated to the invoice in the local currency.

Sub total of the allocated amounts in the local currency for the particular creditor.

Amount due for payment in the local currency.

Sub total of the Outstanding Amounts column for the particular creditor in the local currency.

Discount amount in the relevant foreign currency per invoice.

Sub total of the Foreign Discount Amount column per creditor.

Discount amount in the local currency.

Sub total of the Home Discount Amount column per creditor.

Amount due for payment in the relevant foreign currency after discount has been deducted.

Sub total of the Discounted FX Amount column for the particular creditor.

Amount due for payment in the local currency after the discount has been applied.

Sub total of the Discounted Amount column for the particular creditor.

Amount to be paid in the relevant foreign currency per invoice.

Sub total of the Foreign Pay Amount column for the particular creditor.

Amount to be paid per invoice in the local currency.

Sub total of the Payment Amount column for the particular creditor.

The value of the credit note to be allocated to the invoice upon activation of the cheque payment batch.

On the invoice line the value of the credit note is displayed, this amount is deducted from payment amount.  On the credit note line the value is reported as a negative amount.  

Sub total of the Amount Allocated To Credits column for the particular creditor.

Amount of the credit not to be allocated to the invoice in the relevant currency.  In the current version credit notes for FX creditors are not included in the cheque payments form.

Sub total of the Foreign amount Allocated Credits column per creditor.

The payment amount in the local currency to be allocated to the invoice.

Sub Total for the Amount Allocated To Payment column for the particular creditor.

Payment amount in the relevant foreign currency to be allocated to the invoice.

Sub total of the Foreign Amount Allocated To Payment column for the particular creditor.

Bank charges amount excluding GST.

Gst charged on the bank charges, the default rate set up in System ¨ Tax Maintenance ¨ Acquisitions tab is automatically applied.

GST amount on the Bank Charges amount.

Bank charges amount including GST.

Cheque number to be allocated to the payment.

General Ledger account number for the discount account which is set up in Creditors ¨Maintenance ¨Financials ¨Ledger Accounts.  The ledger account is only displayed cannot be changed in this form.

The description of the GST Rate which is set up in System ¨ Tax Maintenance ¨ Acquisitions Adjustments tab.  The default rate is selected but can be changed by clicking on the arrow and selecting from the drop down list.

GST percentage rate applicable to the payments.

GST Amount on the payment.

Sub Total of the GST Amount column for the particular creditor.

The gain or loss amount on a particular invoice.  This field is only populated after the cheque payment has been activated.

Sub total of the Home Gain / Loss Amount  column for the particular creditor.

Foreign exchange rate that was used when the invoice was captured.

Foreign exchange rate that applies to the payment.

Reference from the originating transaction.

Remark from the originating transaction.

Records the date and cheque number when the payment form is activated.

Type in an EFT reference when paying by EFT.

Tick this button to enable the option to pay using Forward FX Cover Contract rate

Select from the drop down list the contract number applicable to be used for the payment.

To delete the selected line.