Period Roll-Over 

Debtor and creditor accounts have the option of being set up as Weekly, Fortnightly, Monthly or Custom accounts.  The period parameters for each type are:

• Weekly- Sunday to Saturday - e.g. Sunday 18 January to Saturday 24 January 2015
• Fortnightly- e.g. Sunday to the following Saturday week - e.g. Sunday 18 January to Saturday 31 March 2015
• Monthly- calendar month e.g. 1 January to 31 January 2015
• Custom– determined by system settings

The period roll over process ages balances by one period, depending on the rollover type(s) selected for processing. The process is to be performed after the close of the period and ages the balances based on the date of the transactions being aged - e.g. sales orders, purchase invoices etc.

Debtors’ statements must be printed before end of period is run.

The process can automatically place specified aged accounts On Hold.  In the case of debtors, accounts On Hold will not allow the saving of new sales orders until the status is lifted or they can be saved as a Reserve OrderSales order can be saved and stock allocated to the sales order. It cannot be Processed until the Order Type is changed to either an Invoice Order or an Active Order if the system setting Invoicing > AllowSaveToOrderWhenDebtorOnHold is enabled.  Credit restrictions do not apply to creditors at this stage, although the accounts can still be placed On Hold.

Steps

1.	System Settings Roll-Over Period Roll-Over
	Debtors - select period(s) to roll-over
	Creditors - select period(s) to roll-over
	Set Accounts ON HOLD  - check period aged accounts to be placed on Hold
2.	Click Process and message will display: “ Confirm period roll-over?” Yes - to proceed with the roll-over No - to reset options and continue the roll-over OR cancel the process

This process MUSTdone after the close of that period for Debtors e.g. Month end run for January 2015 must be run during February 2015.  The Debtor statements should be run off BEFORE activating transactions for June.  Allocations of receipts and payments entered and activated in February should not be done until after the end of period run to avoid these transactions being aged out.   The tick box 'Don't age transactions' has been implemented so that a period rollover can be performed without aging out the transactions - can be relevant when the period roll over is not done until later in a month. 

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