Cash Book Receipts 

The Process Sales Orders function creates Cash Book Receipts batches where payment details have been recorded in the Payments tab of the sales order AND the payments details have the Process button ticked.

The bank account that is used is controlled by the Invoicing system setting UsePaymentTypeBankAccounts.

• No - the account attached to the debtor record Financials, Ledger Accounts tab, Debtor Sourced Receipts.
• Yes - the ledger account attached to the payment type attached to each payment

The transaction date in the Payments tab determines the date of the batch regardless of when the sales order is processed.  A new batch is created where none exists for that payment date.  The Invoicing system setting BatchGrouping determines how the cash book receipt batches are created / appended to as follows:

• Normal (No grouping)  - a batch is created where none exists for that payment date - e.g. 8 March 2006.  Other payments that are processed for that date are appended to the existing batch until it is activated  
• Group within Warehouse - a batch is created where none exists for that payment date AND that warehouse e.g. 8 March 2006.  The batch description reflects the source and warehouse Sales Receipts / W:New South Wales. Other payments that are processed for that date AND warehouse are appended to the existing batch until it is activated   
• Group within Branch - a batch is created where none exists for that payment date AND that branch (sales division) e.g. 8 March 2006.  The batch description reflects the source and branch Sales Receipts / B:Perth. Other payments that are processed for that date AND branch are appended to the existing batch until it is activated

The receipts batch inserts the sales order number into the Remit No. field and allocates the payments up to the value of the invoice that has been processed into the debtor account.  Multiple payments against one invoice are allocated to the value of each payment

Entering Payments with a sales order

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